Logistics & Importation Specialist

Job Description

Controlling:

• Controlling the PFIs, insurance, MOC registration and follow up for the required permits in NTSW, FIPPA or any other needed org.
• Controlling forwarding, Inspection, Insurance, local freight Invoices, BLs, etc.
• Sharing and controlling the documents of suppliers/JTI SA and sharing with treasury and bank, endorsement process, opening and SATA.
• Controlling inspection of the orders under CBI
• Controlling/arrangement of sending final documents to customs department for clearance.
• Controlling FBLs in accordance with PFI and other shipping documents.
• Tracking all the shipments via shipment status report, etc. with forwarder.
• Petty cash owner for MOC payments.

Communication and Liaising:

• Arrangement the Importation process raw materials+SP/machineries from origin to customs warehouses.
• Sharing PFI or MOC or any other required documents with forwarding, insurance, Inspection companies.
• Follow up and in person visit to any governmental org, such as ITPMC, SAMT. etc.
• Daily correspondence with global material supply team for PFI and other shipping documents.
• Daily contact with GBS, suppliers, forwarders, planning Dep, GIP, etc.
• Independent mindset with one-team attitude, supporting the whole team no matter from which division based on expertise, knowledge and experience.

Reporting:

• Updating ITPMC/SAMT/FIPPA, etc. status report on a daily basis, in addition to daily controlling of NTSW for inputting the data and taking any required action.
• Check and monitor the orders in priority; control the CBI list and arrange the needed actions for FIPPA or swift
• Reporting damages to Insurance co., liaising and controlling for refunding
• Participation in annual and seasonal projects, like ASP, OBF, PO calculation, Shipment instructions, etc.
• Updating and controlling order status database i.e. Treasury/Logistics shared report

ERP:

• ERP daily shipment status, shipment schedule form, controlling on quotation form, GR initiator.
• Month-end closing arrangement with GMS, LBS, etc.
• To be available during month-end closing, assuring all the PFI/s dully submitted in ERP system

Requirements:

• A university degree preferably in Business International Commerce, etc.
• At least 3 to 5 years of experience in similar positions.
• Fluent level of English (writing and speaking).
• Skilled in MS Office (intermediate), ERP literacy, and skilled in NTSW.