Purchasing and Procurement Assistant Manager

Job Description

The assistant will be responsible for supporting the procurement and business management processes, with a focus on maintaining accurate records, meeting deadlines, and assisting in the efficient flow of work related to procurement and business operations.

Responsibilities:

• Add new business opportunities into the system as they arise.
• Track deadlines associated with opportunities, ensuring timely follow-up on pricing and procurement requirements.
• Prepare reminders for necessary quotations and assist in the organization and follow-up of quotes that need to be provided.
• Coordinate closely with the finance team to monitor payments for orders, ensuring payment schedules are met.
• Track and manage Purchase Orders (POs) with relevant team members.
• Follow up on Good Received Notes (GRNs) with team members.
• Track shipments, including obtaining tracking numbers, estimated time of arrival (ETAs), and ensuring the system is updated with the latest shipping details.
• Ensure that delivery notes and invoices are completed accurately and follow up on any outstanding tasks to maintain up-to-date records.
• Act as a reminder for open tasks and deadlines, supporting the procurement manager in prioritizing and managing ongoing activities.
• Working hours and days: Sunday to Thursday from 8:30 AM to 5:15 PM.

Requirements:

• Proficient in English (both written and verbal), with strong email communication skills.
• Minimum knowledge of international business practices, especially around shipments,
• business terms, and general logistics.
• Strong attention to detail, with a precise approach to data entry, tracking, and record-
• keeping.
• High search and research ability to find and verify information quickly and accurately.
• Capable of adapting swiftly to new requests and changes in priorities, demonstrating a
• short learning curve for new tasks.
• Proactive in managing and reminding about open tasks.
• Organized and able to work under minimal supervision, maintaining consistent follow-up
• with different teams.
• Reliable and able to handle a diverse workload precisely and accurately.