Project Management Office Assistant

Job Description

• Assist the PMO head and project advisors with their daily schedules, managing appointments, meetings, and travel arrangements.
• Track key dates, milestones, and deadlines, proactively reminding everyone involved.
• Prepare and distribute clear and concise meeting agendas, reports, and communication materials to keep the PMO team/ other stakeholders informed.
• Organize and facilitate project-related meetings, workshops, and launch events, ensuring all logistics are handled smoothly.
• Serve as the initial point of contact for the PMO team, fielding inquiries and directing them to the appropriate team member.
• Collaborate with internal and external administrative teams.
• Take comprehensive meeting minutes (MOMs), ensure timely distribution to all attendees and follow up on action items as needed.
• Partner with the team to organize and coordinate departmental events and training sessions.