Manage and analyze all incoming and outgoing communication and prepare summary briefs and reports.
Follow up management decisions with related parties and perform necessary coordination.
Assist in the preparation of presentations and minutetaking.
Follow up actions of meetings and prepare regular progress reports for management.
Maintain corporate files, prepare letters, reports and correspondences in professional way.
Prepare invoices, reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.
Conduct research, compile data, and prepare papers for consideration and presentation.
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
Schedule executive meetings including preparing agendas, MOM, and future follow-ups, arranging meetings and appointments with customers and suppliers, and preparing agendas for management and executive meetings.
Perform travel arrangements (visa/hotel/ticket/etc) and manage the schedule.
Requirements
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
Bachelor's degree in Management.
German proficiency (writing, listening, speaking, and reading) and English fluency.
Excellent in MS Office (Word, and Excel).
At least two years of related on-the-job experience (working experience as personal. assistant to general manager, executive secretary, office assistant).
Very precise, responsible, and a good team player.
Effective communication and excellent public relations.
Ability to coordinate multiple activities.
Excellent team player and a high degree of interpersonal and presentation skills.