Executive Secretary of Managing Director

Job Description

• Manage and analyze all incoming and outgoing communication and prepare summary briefs and reports.
• Follow up management decisions with related parties and perform necessary coordination.
• Assist in the preparation of presentations and minutetaking.
• Follow up actions of meetings and prepare regular progress reports for management.
• Maintain corporate files, prepare letters, reports and correspondences in professional way.
• Prepare invoices, reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.
• Conduct research, compile data, and prepare papers for consideration and presentation.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
• Schedule executive meetings including preparing agendas, MOM, and future follow-ups, arranging meetings and appointments with customers and suppliers, and preparing agendas for management and executive meetings.
• Perform travel arrangements (visa/hotel/ticket/etc) and manage the schedule.