منشی مدیر ارشد عملیات

Job Description

• Manage and analyze all incoming and outgoing communication and prepare summary briefs and reports.
• Follow up management decisions with related parties and perform necessary coordination.
• Assist in the preparation of presentations and minute taking.
• Follow up actions of meetings and prepare regular progress reports for management.
• Maintain corporate files, and prepare letters, reports, and correspondences professionally.
• Prepare invoices, reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.
• Conduct research, compile data, and prepare papers for consideration and presentation.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
• Schedule executive meetings including preparing agendas, MOM, and future follow-ups, arrange meetings and appointments with customers and suppliers, and prepare agendas for Management & executive meetings.
• Perform travel arrangements (visa/hotel/ticket/etc) and manage the schedule.

Requirements:

• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
• A university degree, preferably a Bachelor's degree in Management, or other related fields.
• German proficiency (writing, listening, speaking, and reading) and English fluency.
• Excellent in MS Office (Word, Excel, etc.).
• At least 2 years of related on-the-job experience.
• Very precise, responsible, and a good team player.
• Effective communication and public relations skills.
• Ability to coordinate multiple activities.
• Excellent team player with and high degree of interpersonal and presentation skills.