Executive Assistant

Job Description

The Main Objective of the Role:

The executive assistant is responsible for administrative support, and special event coordination, and is responsible for managing the everyday affairs of the office. S/he must be a self-starter who can be discreet and hold sensitive information in the strictest confidence. This position reports to the CEO and COO.

Main responsibilities:

• Manage the human resources department, including recruitment, retention, and training within the organization.
• Follow up on all the tasks assigned by the CEO and COO and report the results immediately.
• Arrange, manage, and organize the CEO and COO's daily, weekly, and monthly schedule.
• Collaborate with the finance and administrative teams to provide payroll reports.
• Collaborate with the finance and administrative departments, sales and marketing.
• Manage and follow up on tasks for full-time, part-time, and contractor personnel.
• Prepare letters, presentations, and reports.
• Manage organizational meetings and conferences.
• Manage organizational affairs, including scheduling meetings, and preparing letters.
• Manage all incoming and outgoing (meetings, emails, letters, packages).
• Access to produce correspondence and documents and maintain presentations, records,
• spreadsheets, and databases.
• Arrange travel and accommodation.
• Probation period: 2 months.

Requirements:

• Preferably a university degree from a reputable university.
• At least 2 years of experience in related positions.
• Computer skills.
• Fluent in English (reading comprehension, writing, speaking, and listening).
• Multitasking capabilities.
• Reliable with patience and professionalism.
• Ability to prioritize work and manage time effectively.
• Ability to work as a team.
• Time management skills.
• Excellent attention to detail and accurate working.
• Self-motivated.
• Excellent and good verbal communication skills.
• Problem-solving skills.
• Highly motivated self-starter.
• Adaptable.
• Committed.
• Result-oriented.
• Detail-oriented.
• Relationship builder.