Legal Assistant

Job Description

Responsibilities:

• Providing a complete range of team-supporting, confidential, and administrative services to the legal department.
• Independently handling administrative work and subsequent issues, keeping the unit’s records, letters, and documents.
• Tasks such as information gathering, project work, and reporting may be assigned from time to time.
• Administrative tasks such as preparing letters, translating documents, archiving, following up the correspondences, arranging meetings, etc.
• Managing and coordinating the legal department’s processes in line with defined objectives and policies.
• Coordinating cross-functional issues with Finance, HR, Marketing, etc.
• Establishing and maintaining value-adding relationships with external contacts, peers, cross-functional colleagues, and suppliers.
• Finding innovative ways of optimizing administrative tasks.
• Engaging with the notary public for POAs and commitment letters.
• Monitoring and supervising the legal department’s safes and storage room.
• Checking and archiving contracts.
• Coordinating tasks with the sales team for SAs.
• Monitoring and supervising the company’s correspondence indicator.
• Regularly checking the labor portal and subsequently communicating updates with the head of the function to receive instructions.
• Coordinating litigation cases and document gathering from the HR department.
• Managing and supervising internal communications within the company.
• Handling delivery and receiving cheques from stakeholders while coordinating with the finance and legal departments.
• Engaging with external organizations
• Supporting SMPP team members in obtaining new letter numbers.
• Raising POs and managing expense reports upon demand.
• Managing the function’s budgeting.
• Archiving the function’s physical and digital documents.
• Supporting other functions for the “received” stamp.
• Checking the company’s incoming faxes.
• Managing settlement cases.
• Keeping up-to-date records of the company’s licenses.
• Keeping up-to-date records of portal login credentials (usernames and passwords).

Requirements:

• Educational degree in Law-related fields is not necessary but is an advantage.
• Good command of English (especially in written form).
• Skilled in translation, from Persian into English and vice versa.
• Good command of Microsoft Word and Excel (Optional: PowerPoint).
• Well-developed communication and interpersonal skills.
• Good organizational skills for organizing physical documents, and digital documents, setting meetings, handling stakeholders, and so forth.
• Keen eyes for details.
• Owning a sense of discretion in work and interactions.
• Good administrative skills.
• General PC skills.
• Project management skills are an advantage.
• Good archiving skills.
• Team player.
• Good at multitasking.
• Assertiveness and confidence in dealing with all levels of the organization.
• Genuine desire to provide support and service to others.