Job Description
-Research and identify potential, reliable, and competitive suppliers locally and overseas.
-Review the updated vendors' list as a source of material supply.
-Carry out purchasing assignments in any of the material areas according to the assignment by the supervisor.
-Receive Material Requisitions (MR) and preliminary inquiries, analysis, and clarity of technical specifications and standards of MR.
-Initiate a pre-qualification list of suppliers for approval in coordination with initiators and supervisors as required.
-Prepare a Request for Quotation (RFQ), terms and conditions based on the initiator’s requirement, and send RFQ to the vendor according to the approved suppliers' list.
-Collect and verify the validity of quotations; verify technical specifications and prepare quotation evaluation form for approval.
-Prepare Purchase Order (PO) by company procurement policy and procedure and obtain necessary approval before release to the selected vendor.
-Follow up with the selected vendors to ensure receipt of “Purchase Order Acceptance” and monitor/expedite goods delivery.
-Coordinate all expediting activities, if a supplier’s delay jeopardizes the implementation of the -Project Master Schedule, forecast the delivery time, and expedite by all necessary means to reduce the delay as much as possible.
-Coordinate with vendors to change or return non-conformance materials.
-Develop and maintain relations with local authorities and agencies such as government, suppliers, etc. to ensure proper provision of services and act as company representative for procurement.
-Establish and maintain effective working relationships with co-workers, subordinates, and supervisors.
-Implement the purchase contract or order, review the invoice issued by the vendor, and submit the undisputed invoice to finance.
-Follow the purchase contract or order and close out the issue.
-Act as section head when the head is absent.
