Project Coordinator Assistant

Job Description

• Provide support to the project coordinator in the administrative part of coordination tasks, ensuring a smooth relationship with local and national authorities, contributing to the context analysis and follow-up, and providing translations and interpreting in order to ensure the smooth running of the project.

Accountabilities:

• Monitor and report on key issues (security, risk, etc.) to the project coordinator and provide support in analyzing contextual information, through a sound knowledge of counterparts, in different administrations to improve decision-making processes.
• File and update field contacts and correspondence (with other NGOs, UN agencies, local authorities, media, etc.) in order to ensure information sources' accuracy and availability on a regular basis.
• Assist the project coordinator in the drafting of correspondences with authorities and counterparts (government officials, UN agencies, NGOs, etc.) to ensure fluent and accurate communication flows
• Assist the project coordinator in internal and external communication sessions and events about MSF (for national staff, the Ministry of Health staff, as well as local authorities) to improve awareness and public opinion adhesion.
• Ensure the continuity of relations/networking with local actors and keep updated the list of contacts.
• Organize advocacy contacts and appointments for the project coordinator with local authorities and partners to ensure the continuity of relations with local actors and involved counterparts.
• Execute clerk-related activities as well as prepare and conduct briefings on the project context to new employees to facilitate their integration onboard and within the project environment.
• Translate documents and act as an interpreter when needed
• Prepare reports related to the project activities for different partners.
• Contribute to drafting agreements.
• Organize, prepare, and write minutes of meetings.
• Visit field sites for a better understanding of the working context.
• Support any other activities requested by the project coordinator

Requirements:

• A university degree.
• Two years of previous experience in similar jobs in humanitarian aid with MSF or other NGOs.
• English and local language(s) essential.
• Computer skills and working knowledge of MS Office package (Word, Excel).

Competencies:

• Results.
• Teamwork.
• Flexibility.
• Commitment.
• Stress management.

Deadline: 5th August 2024;