Administrative Manager

Job Description

The administrative manager leads a team in providing comprehensive administrative support and overseeing essential operational functions, reporting directly to the head of HR. This crucial role demands exceptional organizational skills and a proven track record of successfully managing diverse administrative teams and responsibilities.

Key Responsibilities:

• Travel Desk Management: Efficiently manage all aspects of employee travel arrangements, including booking flights, accommodation, and transportation.
• Office Administration: Oversee daily administrative tasks, ensuring smooth office operations and maintaining a well-organized and efficient work environment.
• Facilities Management: Maintain high standards of office hygiene and cleanliness, overseeing cleaning staff and ensuring the upkeep of office facilities.
• Support Staff Management: Supervise and manage support staff, including [e.g., receptionists, tea boys/cleaning crew].
• Visa and Expat Support: Provide comprehensive administrative support for visa applications, work permits, and other expat-related matters.
• Fleet Management: Manage and oversee the company fleet, ensuring vehicle maintenance, scheduling, and adherence to company policy.
• Project Management: Support the Head of HR in various administrative projects as required.

Requirements:

• Bachelor's degree or equivalent experience in administration or a related field.
• At least 5 years of experience as an administration manager or in a similar senior administrative role.
• Excellent organizational, time management, and prioritization skills.
• Strong communication and interpersonal skills with the ability to interact effectively with individuals at all levels of the organization.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Experience with travel booking systems and fleet management is preferred.
• Experience in handling visa applications and expat-related matters is highly desirable.
• Ability to work independently and as part of a team.
• Ability to handle confidential information with discretion.