CEO Assistant

Posted a year ago

Job

Company

Salary

Applicant Insights

Job Description

Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Conserve the manager's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Compose and prepare letters relating to routine correspondence for the CEO’s signature.
Conduct research and prepare reports by collecting and analyzing information.
Prioritize emails and respond in English, when necessary, Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
Determine priority of matters of attention for the office; redirect matters to staff to handle, or handle matters personally, as appropriate.
Provide historical reference by developing and utilizing filing and retrieval systems; attend meetings and write memos; prepare the initial draft of minutes and summaries.
Maintain the manager’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
Secure information by completing database backups.
Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
Provide secretarial and administrative support.

Requirements

Bachelor's or Master's degree in Industrial Engineering, Business Administration, or other related fields.
Excellence in English (writing, speaking, and reading) and business communication.
Good at email management and setting up a good filing system.
Proficient in communication and effectively managing PR.
Ability to pay attention to detail.
Very precise, responsible, creative, a good team player, and loyal to work.
Well-organized, self-motivated, talented, and computer-literate.
Ability to coordinate multiple activities behind tight schedules.
Creative and lateral thinking for problem-solving.
Ability to recognize the incoming and outgoing significance of documents and prioritize accordingly.
Proficient in Microsoft Office, Outlook, and Photoshop to produce correspondence and documents and maintain presentations, records, and reports.
Ability to work with social media.
Ability to keep up to date with the latest tech and software.

Employment Type