CEO Assistant

Job Description

• Manage all Incoming and outgoing (meetings, emails, letters, packages, etc.).
• Manage all local and international business travels.
• Coordinate meetings with the CEO and department heads.
• Format, input, edit, retrieve, copy, and transmit text, data, and graphics.
• Conserve the CEO's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information.
• Maintain the CEO's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Represent the CEO by attending meetings in his absence; and speaking for the executive.
• Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintain customer confidence and protect operations by keeping information confidential.
• Complete projects by assigning work to clerical staff; and following up on results.
• Prepare reports by collecting and analyzing information.
• Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
• Ensure the operation of equipment by completing preventive maintenance requirements; following the manufacturer’s instructions; calling for repairs; maintaining equipment.
• Contribute to team effort by accomplishing related results as needed.