CEO Assistant

Job Description

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Make necessary arrangements and notifications for meetings.
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
• Create, maintain, and enter information into databases.
• Use computers for various applications, such as database management or word processing.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
• Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Maintain scheduling and event calendars.
• Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
• Plan and implement reception ceremonies for the meetings of the CEO's office
• Complete forms in accordance with company procedures.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Conduct searches to find needed information, using such sources as the Internet.
• Open, read, route, and distribute incoming mail or other materials and answer routine letters.
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and Prepare conference or event materials, such as flyers or invitations.
• Collect and deposit money into accounts, disburse funds from cash accounts to pay bills or invoices, keep records of collections and disbursements, and ensure accounts are balanced.
• Establish work procedures or schedules and keep track of the daily work of clerical staff.
• Prepare and mail checks.
• Arrange conference, meeting, or travel reservations for office personnel.
• Manage projects or contribute to committees or teamwork.
• Coordinate conferences, meetings, or special events.
• Mail newsletters, promotional material, or other information.

Requirements:

• Strong communication skills.
• Skills in time management and planning several tasks at the same time.
• Ability to pay attention to the confidentiality of affairs and maintain corporate information.
• Responsible, honest, and reliable.
• Organized and punctual.
• Teamwork spirit.
• Self-confident.
• Intelligent, and creative.
• Pleasant and respectful behavior.
• Proficient in Microsoft Office.
• Proficient in administrative writing and letter writing.