Job Description
Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Making necessary arrangements and notification for meetings
Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
Create, maintain, and enter information into databases.
Use computers for various applications, such as database management or word processing.
Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
Schedule and confirm appointments for clients, customers, or supervisors.
Maintain scheduling and event calendars.
Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
Planning and implementation of reception ceremonies for the meetings of the CEO's office
Complete forms in accordance with company procedures.
Locate and attach appropriate files to incoming correspondence requiring replies.
Conduct searches to find needed information, using such sources as the Internet.
Open, read, route, and distribute incoming mail or other materials and answer routine letters.
Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and Prepare conference or event materials, such as flyers or invitations.
Collect and deposit money into accounts, disburse funds from cash accounts to pay bills or invoices, keep records of collections and disbursements, and ensure accounts are balanced.
Establish work procedures or schedules and keep track of the daily work of clerical staff.
Prepare and mail checks.
Arrange conference, meeting, or travel reservations for office personnel.
Manage projects or contribute to committee or team work.
Coordinate conferences, meetings, or special events.
Mail newsletters, promotional material, or other information.
Job requirements
• Good public communication and strong communication skills
• Skill in time management and planning several tasks at the same time
• Paying attention to the confidentiality of affairs and maintaining corporate information
• Responsible, creative, honest and reliable
• Very organized and punctual
• teamwork spirit
• Self Confidence
• Intelligent, creative, creative and has a high speed of mental transmission
• Pleasant and respectful behavior
• Proficient in office software and Microsoft Office
• Proficient in administrative writing and letter writing
