Executive Assistant

Job Description

Location: Saadat Abad Office, Tehran;

Excellent command of English (both written and spoken) is essential.

About Us:

We are a leading company in the smart tech industry, with a growing international presence. We seek a professional Executive Assistant (EA) to provide high-level administrative support to the CEO. This is an office-based position, with occasional tasks outside the office as required.

Key Responsibilities:

• Act as the first point of contact, handling incoming calls, emails, and correspondence on behalf of the CEO.
• Manage the CEO’s schedule, including meetings, travel arrangements, and personal appointments.
• Source, budget, purchase, and delivery of office supplies.
• Prepare documents, presentations, and reports as required.
• Organise and attend meetings, taking minutes and ensuring follow-up actions are completed.
• Coordinate travel arrangements, including booking flights, accommodation, and transport.
• Liaise with internal teams and external stakeholders to ensure the smooth flow of information.
• Assist in managing personal tasks for the CEO, such as appointments and errands.
• Handle confidential and sensitive information with discretion and integrity.
• Support in project management tasks and contribute to ad-hoc duties as required.
• Ensure smooth communication and coordination between the international offices.
• Assist in managing office-related tasks in Saadat Abad and occasionally outside the office, as needed.

Key Requirements:

• At least 3 to 5 years of proven experience as an executive assistant or in a similar administrative role.
• Excellent command of English (both written and spoken) is essential.
• Ability to work from Monday to Friday to align with the international team and the CEO’s time zone.
• Strong organisational and multitasking skills.
• Proficiency in Microsoft Office Suite and other administrative tools.
• Ability to work independently while being reliable and proactive.
• Excellent communication skills, both verbal and in writing.
• Detail-oriented with the ability to manage multiple tasks efficiently.
• Must be present in the Saadat Abad office on weekdays, with occasional tasks outside the office.

Preferred Qualifications:

• Previous experience in a fast-paced international environment.
• Experience with smart technology or IoT industries would be a plus.

What We Offer:

• Competitive salary based on experience.
• A dynamic and supportive working environment with growth opportunities.

We would love to hear from you if you are a proactive and organised individual with excellent English skills and a passion for providing high-level support.