External Relations and Board Meetings Department Head

Job Description

Key Responsibilities of the ERBM Department Head include:

• Managing communication between the Bank and its governing bodies, ensuring dissemination of relevant decisions and documentation.
• Organizing and coordinating logistics for the meetings of the Board of Directors and the Board of Governors.
• Providing secretariat services to the Boards of the Bank including preparing annotated agendas of the Board meetings and ensuring accurate documentation and record-keeping.
• Providing secretariat services to the Management Committee, including preparing agendas, documenting decisions, and updating intranet resources with relevant information.
• Developing and implementing the Bank’s policy for external relations and communications.
• Promoting the image and increasing public awareness of the Bank.
• Maintaining contacts with the media to create better awareness of the Bank’s role and operations in the member states and worldwide.
• Building and maintaining a favorable public opinion of the Bank through coordination with the ECO, and candidate member states.
• Organizing various events, such as conferences and forums.
• Coordinating and implementing the Bank’s publications program.
• Preparing press releases, circulating them to major media agencies, and uploading them to the Bank's website.
• Maintaining and updating the Bank’s website, ensuring accuracy and relevance of information.
• Collaborating with other departments to update designated sections of the Bank’s website and coordinating with external website management companies for maintenance issues.

About the Job:

The External Relations and Board Meetings (ERBM) Department Head is operating under the guidance and supervision of the Vice President of Finance and is mainly responsible for external relations and board meetings. The ERBM Department Head is tasked with diverse responsibilities aimed at enhancing the Bank's image, fostering public awareness, and facilitating effective communication both internally and externally. The ERBM Department Head collaborates closely with the Management, Directors, and Governors of the Bank.

Contract Type: Fixed-term;

Contract Length: 1 year (renewable upon satisfactory performance);

Important Note: Candidates are expected to apply with their CVs in English;

Requirements:

• Excellent command of written and spoken English    
• Strong communication skills, both written and verbal.    
• Ability to make fast decisions and demonstrate a hands-on mentality.    
• Capability to work under pressure and manage multiple tasks simultaneously.    
• Strong attention to detail with the ability to maintain confidentiality.    
• Strong problem-solving and analytical skills.    
• Proficiency in arranging and coordinating committee and board meetings.    
• Excellent skills in taking detailed notes during meetings and preparing formal decisions and documentation.    
• Exceptional organizational abilities to ensure meetings are well-planned and documented accurately.    
• At least 10 years of relevant work experience, preferably acquired in a multilateral or international organization.    
• Bachelor’s degree in International Relations, Business Administration, or related fields; a Master’s degree in these fields is preferred.