Receptionist

Job Description

• Convey a professional image of the company to visitors, have a friendly greeting, helpful guidance, and accurate information provision.
• Record the visitors’ specifications and provide a “Visitors’ Access Card” aligned with the “Access Control Policy”.
• Provide information to people entering the organization and direct individuals to the correct destination.
• Answer the telephone, direct, and screen calls, taking and replaying messages efficiently, and connect incoming calls to internal departments.
• Record messages in the absence of employees.
• Arrange to book meeting rooms according to availability and request.
• Manage all tasks related to monthly staff shop orders for HO employees
• according to the company product policy.
• Manage Kian tower parking (updating the parking lists and coordinating with security for any cases).
• Manage the external courier services needs.
• Manage and pay the related costs through petty cash.
• Manage all requested parcels to be sent to requested destinations (local and abroad) via internal and international posts (such as Aramex and Karapost); record necessary information and manage the payment.
• Keep a record of the stationaries and canteen supplies.
• Actively order required items in advance and make sure of their availability.
• Provide the employees with required stationary as per request.