Job Description
- Schedule and coordinate meetings, appointments, and travel arrangements for the executive team.
- Prepare and distribute meeting agendas, summaries, and minutes to ensure effective communication and follow-up.
- Assist with project management tasks, such as tracking deadlines, coordinating resources, and monitoring progress.
- Conduct research and collect/analyze data to support decision-making and provide valuable insights.
- Prepare and edit correspondence, reports, presentations, and other documents as needed, ensuring accuracy and professionalism.
- Maintain databases and records, ensuring they are comprehensive, up-to-date, and easily accessible.
- Manage and prioritize daily workload, effectively balancing multiple tasks and deadlines.
- Handle confidential information with discretion and maintain a high level of professionalism and integrity.
- Perform general administrative tasks, such as answering calls, responding to emails, and organizing files.
- Troubleshoot and resolve office-related issues to maintain a smooth workflow and productivity.
- Provide excellent customer service to internal and external stakeholders, fostering positive relationships and enhancing the overall experience.
- Foster a sense of teamwork and collaboration by promoting open communication and supporting the executive team's needs.
Benefits:
- Performance-based bonus.
- Supplemental health insurance.
- Free lunch.
- Sponsoring gym fees.
Requirements
- Bachelor's or Master's degree in Industrial Engineering, Business Administration, or other related fields.
- Written and verbal communication skills in English.
- Organized and professional demeanor.
- At least three years of experience in an administrative role, preferably supporting executive-level management.
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Excellent communication, organizational, and multitasking skills, with meticulous attention to detail.
- Ability to prioritize tasks and work independently in a fast-paced environment, managing competing priorities effectively.
- Strong problem-solving and critical-thinking abilities, with the capacity to anticipate needs and proactively address challenges.
- Flexibility and adaptability to navigate changing priorities and requirements.
- Discretion and the ability to handle confidential and sensitive information with utmost professionalism.
- Strong interpersonal skills and the ability to build rapport with individuals at all levels of the organization.
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