Executive Assistant

Posted 8 months ago

Job

Company

Salary

Applicant Insights

Job Description

Schedule and coordinate meetings, appointments, and travel arrangements for the executive team.
Prepare and distribute meeting agendas, summaries, and minutes to ensure effective communication and follow-up.
Assist with project management tasks, such as tracking deadlines, coordinating resources, and monitoring progress.
Conduct research and collect/analyze data to support decision-making and provide valuable insights.
Prepare and edit correspondence, reports, presentations, and other documents as needed, ensuring accuracy and professionalism.
Maintain databases and records, ensuring they are comprehensive, up-to-date, and easily accessible.
Manage and prioritize daily workload, effectively balancing multiple tasks and deadlines.
Handle confidential information with discretion and maintain a high level of professionalism and integrity.
Perform general administrative tasks, such as answering calls, responding to emails, and organizing files.
Troubleshoot and resolve office-related issues to maintain a smooth workflow and productivity.
Provide excellent customer service to internal and external stakeholders, fostering positive relationships and enhancing the overall experience.
Foster a sense of teamwork and collaboration by promoting open communication and supporting the executive team's needs.

Benefits:

Requirements

Bachelor's or Master's degree in Industrial Engineering, Business Administration, or other related fields.
Written and verbal communication skills in English.
Organized and professional demeanor.
At least three years of experience in an administrative role, preferably supporting executive-level management.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Excellent communication, organizational, and multitasking skills, with meticulous attention to detail.
Ability to prioritize tasks and work independently in a fast-paced environment, managing competing priorities effectively.
Strong problem-solving and critical-thinking abilities, with the capacity to anticipate needs and proactively address challenges.
Flexibility and adaptability to navigate changing priorities and requirements.
Discretion and the ability to handle confidential and sensitive information with utmost professionalism.
Strong interpersonal skills and the ability to build rapport with individuals at all levels of the organization.

Employment Type