Admin Specialist

Job Description

 The incumbent is responsible for providing efficient support to the administration department to ensure the timely and proper execution of administration tasks.

Areas of Responsibility:

• Supervise office clerks and maintenance of office buildings:
• Supervise office clerks and maintenance at office buildings to ensure high customer satisfaction.
• Implement 5S methodology in the different areas of office buildings to organize the workspace for more efficiency and effectiveness.

Employee and M&S Offices services:

• To be responsible for all employee services such as office supplies, equipment, EHS tasks, distributing launch gifts, etc.
• To ensure continued and high internal customer service efficiency.
• Support M&S office renovation and relocation projects.

M&S Events and Meetings:

• To support the M&S annual gatherings, events, and seminars, and also all meetings in line with company strategy and standards.

Support Admin Projects:

• To support and assist on assigned projects (such as sport salon, relocation, evacuation, maintenance, EHS).

+Responsible for EHS Reports and Utilities:

• To assemble the reports of EHS and utilities by compiling, consolidating formatting, and summarizing information, graphs, and presentations.

Issuing Purchase Requests:

• To raise purchase order requests and receipts accordingly.

Requirements:

Education:

• A university degree in Business Administration, or similar fields.

Work Experience and Competencies:

• At least 2 years of experience in a similar job.

Languages and Computer Skills:

• Written and spoken English fluency.
• Proficient in MS Office (Word, Excel, PowerPoint).

Functional Skills:

• Flexibility, adaptability, and being proactive.
• Excellent communication skills and good interpersonal skills.
• Ability to multitask and be detail-oriented.
• Team player and be able to create trust with a wide range of coworkers.
• Secretarial skills and being able to work under pressure, analyzing abilities time management, disciplined attitude, highly organized, being able to meet different challenges, stress management, admin skills, customer focus.