Head of Office

Job Description

● Understand the company policy and align the activities of the unit/company in relation to them. ● Achieve organizational goals and reporting to senior management. ● Have information on administrative instructions and regulations related to activities. ● Answer phone calls of domestic and foreign applicants. ● Record incoming calls and report to the superior manager. ● Contact with clients, staff, and managers of other units. ● Communication with employees of different units of the organization is based on the organizational hierarchy according to the organizational chart. ● Remind the relevant manager of the time of meetings and appointments Planning and coordinating internal meetings. ● Plan the appointment of the superior manager and follow up to achieve it. ● Receive internal letters and letters from outside the organization. ● Number the incoming and outgoing letters. ● Keep letters in the administrative secretariat. ● Receive, review, distribute and send single faxes to related recipients. ● Control the inventory of office consumables on a continuous basis. ● Follow the tasks assigned by the manager until the result is achieved. ● Responding to the client and appearing in person. ● Plan and coordinate trips and missions of the senior manager (such as airline agency, accommodation, etc.). ● Record the client and client in person and submit a report to the superior manager.