Procurement Specialist

Job Description

The incumbent is responsible for securing the supply of goods and services required by the organization to the specified quality, service, and cost criteria through the implementation of harmonized and consistent sourcing strategies. Incumbent coordinates the preparation of the purchases, fulfills it with maximal effectiveness, and monitors execution of delivery, and receipt of goods, in accordance with agreements, contracts, and local RFQs in line with GIP policy and procedures. Cost optimization and continuous improvement of procurement processes:

• Applying global/regional strategies and guidelines when / where appropriate.
• Conduct timely coordination and reliable communication with suppliers and organizations, as well as relevant departments.
• Optimization of the cluster’s supplier base and SRM management within the framework of procurement activities.
• Following all controls and policies by the procurement department in the cluster.

Areas of Responsibility:

• Under the supervision of the procurement manager incumbent searches and selects suppliers who can supply with required goods or services for the marketing and sales team.
• Identify and implement local or cluster consolidation opportunities.
• Conduct negotiations with suppliers on the total cost of goods or services. Timely launches and executes light and full biddings in accordance with the Global GIP policy and procedure.
• Constantly seeking opportunities for company cost optimization through spend analysis, rationalizing vendor base and negotiations.
• Ensures continuous process improvement through the development, implementation, and subsequent support of innovative approaches.
• Responsible for proper support and processing of data in the local ERP system (timely creation of purchase orders.
• Purchase orders, entering data into the supplier card, and timely adjustment of supplier data in the local ERP system).

Procurement Strategy:

• Works closely with the procurement manager and the global category procurement team to implement the JTI spend purchasing strategy and analyze spending to identify local and regional purchasing opportunities.
• Updates the procurement plan every quarter and coordinates it with the procurement manager. Implements the procurement plan within the assigned category.
• Responsible for the implementation of procurement key performance indicators, monitoring the achievement of these key performance indicators by monitoring supplies and fulfillment of placed orders by suppliers.
• Suppliers’ management:
• Resolves controversial issues that arise with suppliers regarding the quality of goods or services, delivery times, etc. (negotiating the amount of fine or other types of compensation for losses caused by suppliers). Evaluates the activities of key suppliers at least twice a year, organize and conduct meetings with them, monitor the implementation of the action plan, analyze risks, and offer optimal solutions to prevent them. Seeking in the Market and sourcing high potential suppliers for Marketing and Sales projects.

Customer Focus/Partnership Relations:

• Maintains daily reporting on orders for the purchase of goods and services, updates the schedule for the delivery of goods and services, and promptly informs the manager and purchase initiator about changes in the schedule.
• Interacts with other departments of the employer in terms of receiving purchase requests, fulfilling orders in a timely manner, and purchasing goods/services of high quality and at a competitive price. Interacts with global services in terms of maintaining and supporting global projects, standardization, and innovation in the work process.

Compliance with Policies and Procedures:

• Monitors the proper execution of internal procedures between the procurement department and other departments.

Candidate Profile:

Education:

• A university degree.

Work Experience and Competence:

• At least 2 years of experience in a similar job, preferably in an international company operating in the fast-moving consumer goods (FMCG) industry.
• Working experience with Marketing and sales would be preferred.

Languages and Computer Skills:

• Intermediate knowledge of English.
• Network computer usage capability, Microsoft Office (Excel, Word, PowerPoint, etc.).

Functional Skills:

• Knowledge of the procurement mechanism based on a bidding process.
• Experience in conducting effective negotiations.
• Business and interpersonal communication skills.
• Free orientation in tables and figures.
• Conflict management skills.
• Presentation and organizational skills.
• Planning methods and project management.
• Teamwork.
• Energic, Social.
• Ability to work under pressure.
• Hard worker, team worker.
• Patient.