Research and identify potential, reliable, and competitive suppliers locally and overseas.
Review the updated vendors' list as a source of material supply.
Carry out purchasing assignments in any of the material areas according to the assignment by the supervisor.
Receive Material Requisitions (MR) and preliminary inquiries, analysis, and clarity of technical specifications and standards of MR.
Initiate a pre-qualification list of suppliers for approval in coordination with initiators and supervisors as required.
Prepare a Request for Quotation (RFQ), terms and conditions based on the initiator’s requirement, and send RFQ to the vendor according to the approved suppliers' list.
Collect and verify the validity of quotations; verify technical specifications and prepare quotation evaluation form for approval.
Prepare Purchase Order (PO) by company procurement policy and procedure and obtain necessary approval before release to the selected vendor.
Follow up with the selected vendors to ensure receipt of “Purchase Order Acceptance” and monitor/expedite goods delivery.
Coordinate all expediting activities, if a supplier’s delay jeopardizes the implementation of the -Project Master Schedule, forecast the delivery time, and expedite by all necessary means to reduce the delay as much as possible.
Coordinate with vendors to change or return non-conformance materials.
Develop and maintain relations with local authorities and agencies such as government, suppliers, etc. to ensure proper provision of services and act as company representative for procurement.
Establish and maintain effective working relationships with co-workers, subordinates, and supervisors.
Implement the purchase contract or order, review the invoice issued by the vendor, and submit the undisputed invoice to finance.
Follow the purchase contract or order and close out the issue.
