Executive Secretary

Job Description

• Answering calls, taking messages, and handling correspondence.
• Maintaining diaries and arranging appointments.
• Typing, preparing and collating reports.
• Filing.
• Organising and servicing meetings (producing agendas and taking minutes).
• Managing databases.
• Prioritising workloads.
• Implementing new procedures and administrative systems.
• Liaising with relevant organizations and clients (inside and outside the office).
• Coordinating mail-shots and similar publicity tasks.
• Logging or processing bills or expenses.
• Acting as a receptionist and/or meeting and greeting clients.